Procedure For Getting License To Build Petrol Station In Ghana

A. APPLICATION PROCEDURES

Application for approval to construct a filling service
station for retailing Petroleum produces shall be submitted
to the Department of Petroleum Resources (DPR) giving
details of the proposals and any information that may be
relevant to the project.

In addition, the following documents
should be submitted along with the application:

i. Three (3) copies of approved plan showing the building
existing or proposed on the site and the relation of the site
to the roadways and adjoining property;

ii. A certificate signed by signed by the Chief Federal/ State
Fire Officer, or by an officer authorized in that behalf, that
the arrangement proposed for the prevention of fire at the
site are satisfactory;

iii. A certification by the Area/Town Planning Authority for
the construction of a Petrol Filling Station on the proposed
site;

iv. A certificate signed by the divisional police Officer or a
superior police officer in-charge of the police motor traffic
that he is satisfied that the site and layout of the proposed
filling station do not constitute an unnecessary traffic
hazard.

v. Evidence that company applying is duly registered as a
limited liability company by the appropriate Federal
Ministry/Corporate Affairs Commission to deal in petroleum
products as follows:

1. Certificate of Incorporation.

2. Certified True Copy of Memorandum & Article of
Association.

vi. Tax receipt and/or tax clearance certificate for the
preceding 3years.

B. APPROVAL TO CONSTRUCT

After the above listed document must have been submitted,
inspection of the site will then be carried out. “APPROVAL
TO CONSTRUCT” will be granted by the Operation
Controller/Manager (Department of Petroleum Resources),
if the proposed sites fulfill the conditions stipulated in the
relevant sections of the “Petroleum Regulations”.

C. LICENSING PROCEDURE

After the completion of the construction works, an
application for a Storage and Sale Licence must be made to
the Department of Petroleum Resources (DPR). Such a
licence is granted after the station has been inspected and
certified as being satisfactory by official of the DPR.

The following facilities must be provided at the petrol
station before it could be considered for licensing:

a. Air compressor and air guage in good working conditions

b. Provision of water (pipe-borne /well-treated borehole)

c. Power/Electricity Generator

d. Well-stocked first aid box

e. Refuse container/waste basket(s)

f. Safety equipment or facilities

g. Toilet facilities and conveniences

D. INDEPENDENT MARKETING/
SPONSORSHIP

All application for storage / sale licences may be channeled
through a sponsor company i.e. An oil marketing company
with which the applicant has concluded product supply
arrangements.

PETROLEUM PRODUCT MARKETING COMPANY (PPMC)/
(NNPC) would enter into Petroleum Product Supply
Agreement with a DPR Storage & Sale Licencee who
intends to operate as an independent Marketer.

E. PUMP ATTENDANTS

All filling stations’ pump attendants must be very well
trained and possess valid certificates of competence
obtained from an organization recognized by the Dept. of
Petroleum Resources (DPR).

LIST OF ATTACHED DOCUMENTS

1. CERTIFICATE OF INCORPORATION OF COMPANY

2. APPROVAL TO CONSTRUCT/LETTER OF RELEASE

3. POLICE REPORT

4. APPROPRIATE TO CONSTRUCT/LETTER OF RELEASE

5. CERTIFIED TRUE COPY OF MEMORANDUM AND ARTICLE
OF ASSOCIATION

6. FIRE REPORT

7. CURRENT THREE YEAR TAX CLEARANCE CERTIFICATE.

8. EXPIRED LICENCE

9. PRESSURE TEST CERTIFICATE

10. APPROVAL BUILDING PLAN

NO OF PUMP(S)__________

NO OF BUCKETS FULL OF DRYSAND_______

NO OF PUMP ISLAND(S)………………

FUNCTIONAL FIRE EXTINGUISHER…………

Name of Station
Manager:____________________________________________

No. of Trained Depot
Attendants______________________________________

Approval to construct by………………………………….
Date……………………….

Name of Inspector__________________________

Date Inspected____________

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