How To Get Contracts In Ghana From Government And Companies

Getting contracts in Ghana from Governments and big
companies is not easy.

But you can pull it off if you follow
the due process. Why do Governments gives contracts ?

One
of the main objectives of every responsible Government
worldwide is the provision of security and good governance
which is physically distributed through various government
projects, infrastructural distributions, and services delivery.

The above principal responsibilities of Governments are
made possible through the participation of the private
sectors as main contractors and subcontractors in projects
management, execution, service provision and consultancy.

This is where contractors and getting contracts from
Governments comes in.

Getting a contract in Ghana is a serious business because
it can make you millionsovernight.

In this post, We
will concentrate my explanation on Government contracts.

This same process you can adopt for seeking contracts
with big companies.

First thing first, you need to get your company registered
because all tenders to Government contracts must be
through registered company.

No unregistered individual
bidding is allowed. You can either become a main
contractor or subordinate contractor.

Before company
registration, you need to get specialized training and
acquire some special certificate depending on your area of
interests like project management, procurement, and
consultancy.

Types Of Contracts From The Government
And Big Companies
Major Contractors

These are mainly big companies and multi nationals.

Most
of the people dominating in this sector are foreign
multinational companies.

These category of contractors
handles the major contracts in some of these areas –

Civil And Building Engineering: This has to do with the
major constructions such as roads, major bridges, stadium
constructions, oil refineries, major government buildings,
construction of dams and hydro electric power stations,
etc.

Technical Consultancy: These provides consultancy on
variety of areas such as: Structural integrity, engineering
simulation, thermal hydraulics, computational fluid
dynamics (CFD), human factors, quality of materials,
chemistry, corrosion, noise, engineering test rigs and trials,
remote operations and inspection, measurement, laboratory
analysis, etc.

Supplies And Finance: This has to do with the securing
and management of finance of projects.

It is a critical
aspect of contracts that is handled by the experts in finance
management sectors.

The Subcontractors

These are the local independent contractors who handles
some of the portions of the major contracts won by the
major contractors.

They can be classified as contractors to
big companies because, the big companies get the major
contracts from the Government, and in turn sub-contract
some of the projects such as the supply of equipment to the
subcontractors.

These constitute the major takers of the wealth of all
nations, be it in developed, less developed, developing or
undeveloped economies of the world.

Eligibility Requirements For Bidders Of
Contracts

Bidders on most Government contracts are to provide the
following as minimum qualification requirement for the
Project(s) of their choice.

For bigger projects mainly
reserved for the major contractors, the minimum
requirements may be far deeper than this:

Statutory Requirement

(a) Evidence of Incorporation of the Company with
Corporate Affairs Commission and updated Annual Returns;
Article of Association; form C02; and form C07.

(b) The company must show evidence of fulfilling its Tax
obligations as follows:

(i) Current Tax Clearance Certificate (TCC) for the last three
(3) years ending; VAT Registration Certificate; and
TIN Number (Tax Identification Number).

(ii) Audited Account of the Bidding Company for the last
three (3) years duly endorsed by a firm of Professional
Accountants.

(iii) Evidence of financial capability (Statement of Account
or Turnover) and reference letter from a reputable bank.

(c) Evidence of inclusion in the PENCOM register.

(d) Evidence of fulfillment of statutory contribution to the
Industrial Training Fund (certificate of compliance).

(e) A Sworn Affidavit in line with section 6 of the
Procurement Act.

(f) A letter authorizing the Authority or her representative(s)
to conduct Due Diligence on all the documents submitted
by the company from any source with the view of
confirming their genuineness or otherwise.

(g) Evidence of inclusion in the database of the respective
government of Public Procurement for Federal Contractors.

Technical Requirements

(a) Evidence of work experience as the main contractor
executing or having executed a minimum of four (4)
projects of similar complexity, compared to the proposed
work, one of which must have been within the last 3 years.

Scanned copies of award letters and Interim Certificate of
Valuation for ongoing project, Completion Certificate and
Final Maintenance Certificates where applicable are to be
enclosed.

(b) Evidence of staff holding of at least four (4) relevant
professionals, stating their roles, designation and
experience.

(c) Evidence of possession of relevant machinery and
equipment.

(d) History of company’s policy on Community Social
Responsibility with evidence.

(e) Methodology of implementation for the project.

In addition, scan copies of certificates of Technical/
professional staff of the company to be submitted are to be
initialed, endorsed by the owner and professional seals
embossed on the certificates.

The Contract Opportunities In Ghana

Every year, billions of dollars are being spent on various
development and maintenance projects across the country.

Some are huge while some are small, small enough to
accommodate indigenous small company players.

For
example, any contractual project from 70million and
below is left for indigenous small companies to handle.

Industries in Ghana includes the processing of agricultural
products and minerals, and the manufacture of textiles,
construction materials, footware, chemicals, fertilizer, and
steel.

Fishing and forestry are also important to the
economy, and there is small commercial shipbuilding and
repair sector in the country too. The largely subsistence
agricultural sector has failed to keep up with rapid
population growth of Ghana, and Ghana, once a large net
exporter of food, now rely on importation of food to feed its
population.

As these sectors strive to revive, there comes with
countless of contracts opportunities for smart entrepreneurs
to tap from.

All you need is to reposition yourself now.

There is massive wealth taking opportunity in contracts in
the Ghanian economy.

How To Start Getting Contracts In Ghana

Start building your portfolio now. We have seen a women who
started by just supplying sands and granite to construction
companies gain so much experience and connections that
later land her own major contract worth billions.

Nothing is small when it comes to gathering experiences.

Not until you handle a big contract before you document it
as part of your experience.

Something as small as handling
the digging of a foundation of a building is enough to enter
into your company portfolio.

Set up your company today and register it in an area you
thing you want to get and handle contracts in future and
begin to acquire experiences now.

Get as much training as
you possible and always be in the know.
For those who are already qualified, You can start by
applying for contracts in companies.

To begin the process
of bidding for and winning contracts in big companies, here
are the steps to follow:-

1. Research The Company

Research companies within your market area that may need
or regularly contract for the services you offer.

Find contact
information for all the area business buildings, contact their
facilities manager and list the ones that contract office
cleaning services if that is the service you provide, for
example.

2. Call The Procurement Manager

Contact the procurement manager for each of the
companies you qualified as potential contractor.

Ask if they
currently have or will have in the future, any need to
contract for your company’s service offering.

Ask if they
maintain a list of potential contractors that they would
forward a request for a contract bid when they need to
obtain services.

Request that they include your company on
the list.

3. Request Detailed Information

Request an information packet detailing the company’s
procurement process and bid requirements.

Complete and
submit the supplier capability forms included in the packet
they send.

Include whatever supporting documentation you
may need to verify your business history, capacity,
financial viability, and the product or service you provide.

Understand that the content of the forms may vary
depending on the industry or service you provide, so if your
company contracts for office cleaning and window washing
the packets you receive may look slightly different.

4. Read The Request For Bid Proposal

Read thoroughly the Request for Bid Proposal, that you
receive from prospective businesses.

Know that these
proposals will be detailed and failure to understand what
the proposal is requiring can derail your chances at a
successful bid.

Go through the request line-by-line to
identify what work needs to be done, in what time frame,
and within what limits or restrictions your company might
have to work.

5. Start Your Bid Process

Begin your bid submission with a summary of your
company and qualifications and why you should win the
contract.

State how you intend to complete the job being
contracted.

Submit any paperwork requested by the
Request for Bid Proposal, ensuring that forms are complete,
correct and signed.

Include a listing of key personnel and
subcontractors (if any) and their qualifications.

Detail how
you will meet the requirements of the Request for Bid
Proposal in the sequence that those requirements are
requested.

Include additional documentation, such as proof
of insurance or certifications, as needed.

6. Calculate Your Bid

Calculate your bid to include your overhead costs–labor,
supplies, and equipment usage for example–and your profit
margin.

Anticipate the estimated bid of your competition
but you shouldn’t try to bid so low that the contract is no
longer profitable for your business.

TIPS: Unlike government contracts, being the lowest bidder
doesn’t always win the contract.

Instead try to present the
most attractive bid on a business Request for Bid Proposal.

This means presenting the best quality and turnaround at
the most reasonable price.

If your company wins the business bidding process, you
will likely have the opportunity to continue negotiation with
the procurement manager of the bidding firm.

Expect to set
the final pricing and terms at this final negotiating phase of
the business bidding process.

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